Receptionist – D1

We are recruiting a full timeReceptionist to join an organisation that provide professional counselling and therapy services to individuals and couples.

This centre is committed to the provision of counselling (mental health service) and confidential support to the individuals and groups, in the context of holistic care to address the personal, social and spiritual needs of the person and to enable wholeness, well being, healing and self reliance.

The aim is to foster an environment that promotes accessible and affordable counselling which is person centred.

The Receptionist will work on a week to week basis , hours are from 9am – 5pm Monday to Friday.

Rate: €16.50ph

Duties will include:

• Being the point of contact by phone, email etc for initial queries and responding in a professional and welcoming manner, taking a record of all calls.
• Answer and assist clients, visitors and counsellors at front door and back entrance to the centre., organise teas, coffees, transports, directions etc
• Effective and efficient diary management for Counsellors of the centre as required
• Provide direct support in arranging meetings with clients as and when required
• Attending meetings and recording meeting records when required
• Prepare documents as and when required which may require formatting and proof reading
• Register management or staff for attendance at conferences, training sessions etc
• Send out information in relation to the centre
• Provide secretarial support to the Executive Director/Management team when required
• Maintain databases and filing systems, ensure all records are accurately maintained and stored in a safe and confidential manner
• Order stationery and other supplies when needed
• Set up rooms for workshops when etc
• Other ad hoc duties
• Candidates applying must be available on an ongoing basis

Requirements:

• Min 3 years experience working in an office environment, ideally on Reception
• Experience working in a medical environment would be useful
• Excellent telephone manner
• Good computer skills
• High attention to detail
• Planning and organisational skills
• Multi-tasker
• Good administration skills
• Must be discrete
• Ability to meet deadlines
• Rate: €16.50ph, 35hr week
• Location, D1, North Dublin City