Personal Assistant

We are recruiting a Personal Assistant to work for a College Principal.

Joining the Administrative dept. you will report to the Principal directly.

Location: South East Dublin area

Job Purpose

Provide comprehensive administrative support to the College Principal, ensuring the effective management of their schedule, communications and key priorities.

The role acts as a central point of coordination contributing to the efficient operation of the College Principal office through proactive planning, organisation, and confidential administrative support.

Key Responsibilities

* Manage the College Principal’s diary, appointments, and meetings, ensuring effective scheduling and time management.

* Act as a point of contact and liaise with internal and external stakeholders on behalf of the College Principal.

* Manage incoming telephone calls, emails, and correspondence in a professional and efficient manner.

* Coordinate and organise calendars, events, and travel arrangements.

* Coordinate Board meetings, including the preparation and distribution of agendas, reports, and supporting documentation.

* Monitor key deadlines and ensure the timely completion of assigned tasks.

* Prepare reports, presentations, agendas, briefing papers, and meeting minutes.

* Provide project coordination and high-level administrative support across a range of initiatives.

* Maintain accurate filing systems and manage confidential records in accordance with data protection requirements.

* Provide administrative support for senior management recruitment processes.

Essential Requirements

* Previous experience in a senior administrative capacity, ideally working as a PA.

* Excellent organisational and time-management skills.

* Ability to prioritise tasks and work effectively under pressure.

* Ability to manage own work independently.

* Strong verbal and written communication skills.

* Proficiency in Microsoft 365.

* Strong attention to detail and accuracy.

* High level of discretion and confidentiality

Desirable Qualifications and Experience

* Relevant qualifications in Business Administration or related field.

* Experience working in an educational environment.

Salary: c €45-50k