Legal Secretary / Legal Executive

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Job description

We are recruiting an experienced Legal Secretary or Legal Executive to work for a Legal Practice in the Stillorgan/Sandyford area.

Min 3-4 years previous conveyancing experience is required. This is a general practice so litigation is also required.

The role requires strong organsational skills, attention to detail, and a thorough understanding of the conveyancing process.

Key Responsibilities:

  • Managing diaries, scheduling appointments and meetings
  • Handling all outgoing and incoming emails and calls
  • Opening and maintaining files
  1. Conveyancing Tasks:

    • Prepare and process various conveyancing forms and documents such as contracts, transfers, mortgage documents, and completion statements.
    • Conduct searches and obtain property information from Land Registry and other relevant bodies.
    • Liaise with clients, estate agents, mortgage lenders, and other solicitors regarding transaction progress.
    • Assist in the drafting and reviewing of legal documents related to property sales, purchases, and leases.
    • Ensure compliance with all regulatory and procedural requirements throughout the conveyancing process.
    • Case management
  2. Client Interaction:

    • Serve as the primary point of contact for clients, providing updates and answering queries.
    • Schedule and confirm client appointments and meetings.
    • Assist clients in completing necessary documentation and provide guidance on procedural matters.
  3. Financial Duties:

      • Prepare and manage invoices, billing, and client accounts.
      • Handle financial transactions related to conveyancing, such as deposits and payments.
      • Assist with the reconciliation of accounts and prepare financial reports as needed.
  4. Miscellaneous Duties:

    • Stay updated with changes in conveyancing law and practice.
    • Provide general administrative support to the legal team as required.
    • Participate in team meetings and contribute to process improvements.

Qualifications and Skills:

  • Experience: Previous experience as a legal secretary, particularly in conveyancing, is highly desirable – min 3 years
  • Skills:
    • Excellent typing skills, dictaphone included
    • Proficiency in Microsoft Office Suite and legal case management software.
    • Strong organizational and time management skills.
    • Excellent written and verbal communication skills.
    • Attention to detail and accuracy in document preparation and data entry.
    • Ability to manage multiple tasks and prioritize workload effectively.
    • Strong interpersonal skills and the ability to work well in a team.

Working Conditions:

  • Full-time position with standard office hours 9am-5pm Monday-Friday, odd occasional overtime may be required to meet deadlines.

Salary: Range €40-50k depending on experience


Lynda Guy

Lynda Guy

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