Accounts & Office Manager – D18

Job description

We are recruiting an Accounts & Office Manager to work for a Tax & Business Advisory services who have an office based in the D18 area.

Working in this smaller practice (10 people) your duties will be varied and will include a mixture of accounts and administrative tasks.

This is a practice environment, previous experience working in a practice or bookkeeping service organisation is required.

Duties:

The primary focus of this role is Accounts Receivable.

• Engagement packs for new clients (using Docusign) and direct debit set ups for recurring compliance work
• Monthly maintenance and set up of DD payment on SEPA DD system
• Raising invoices
• Managing cash collection on one off transactional invoices – set up of chaser system and email, phone follow ups with clients
• Reconciliation of all invoices between bank account and Xero system
• Generating weekly reports for Partner to uplevel and summarise all of the above so status, issues, plans can quickly and easily be understood
• Priority 1 is cash collection and cash flow.

Other duties:

• Payroll (for internal staff of 10, using Brightpay system)
• Accounts Payable for external service providers
• Preparation of VAT statement for external accountant (every 2 months)
• Oversight and management of staff expenses
• General office administration

Key Responsibilities:

• Accounts Payable/ Receivable, ownership for Xero, invoices, banking, reconciliation, cash collection, management reports
• Issue and manage client engagement packs (docusign)
• Management of Direct Debit Mandates
• Staff payroll and expense management (staff of 10)
• General administration duties
• Managing time through timesheet reporting

Qualification & Experience:

• At least 5 years experience in a similar role
• Familiarity with relevant tools such as Xero, Chaser, Microsoft office suite
• Strong written and verbal communication skills ( will be engaging directly with Clients)
• Accounting qualification and advantage but not necessary, there is scope for the candidate to pursue a accounting and or tax qualification if they wish to grow their career in the future.
• Accounts Technician preferable
• Salary: €40-50k