Office Administrator – D10

We are recruiting an Office Administrator to join an Irish owned creative events company based in the Dublin 10 area.

This is a full time office based role.

Role Overview

• General administrative duties in order to keep the office running smoothly.
• Hands on support to the Directors.
• Liaising with the outsourcing bookkeeping company, who manage sales invoicing, purchase invoicing, payroll (casual and full time staff), revenue returns and related bookkeeping tasks.

This is a varied, hands-on role suited to someone organised, reliable and comfortable being the point person across finance administration, office operations and director support.

Key Responsibilities

Finance & Payroll Liaison

• Act as the main point of contact between the company and their outsourced bookkeeping provider.
• Gather, prepare and submit sales and purchase invoice information to the bookkeeping provider on a timely basis
• Coordinate weekly/monthly payroll inputs for casual and full-time staff, including hours, new starters and leavers
• Support the flow of information needed for revenue returns and other statutory filings
• Maintain accurate, well-organised financial records and filing to support the bookkeeping provider’s work
• Query and follow up on invoices, payments and payroll queries with staff, suppliers and clients as needed

Office & Fleet Management

• Run the day-to-day office: supplies, stationery, post, deliveries and general upkeep
• Track and manage renewal dates for all company vehicles – insurance, motor tax, CVRT/DOE and NCT – ensuring nothing lapses
• Keep a renewal calendar/tracker for vehicles and other office-related compliance dates
• Monitor and maintain company insurance policies (currently all up to date), flagging renewals in good time
• Manage relationships with office suppliers and service providers (stationery, utilities, general maintenance)

Director & Team Support

• Provide day-to-day administrative support to the Directors across all three companies
• Assist with scheduling, correspondence, filing and general office administration
• Support onboarding administration for new staff and contractors
• Help keep company records, contracts and compliance documents organised and up to date
• Assist with ad hoc projects and tasks across the business as required

Requirements

Essential

• Some bookkeeping experience (invoicing, purchase orders, basic reconciliations)
• Min 3 years office administration/ office management experience.
• Some payroll experience (processing hours, statutory basics, dealing with queries)
• Strong organisational skills and attention to detail
• Comfortable managing multiple deadlines and renewal dates across a small group of companies
• Confident, clear communicator – able to liaise professionally with an external bookkeeping provider, suppliers and staff
• Proficient with Microsoft Office / Google Workspace
• Able to work independently and use initiative in a small-team environment
• Hours: 8am-5pm or 8.30am-5.30pm, salary €38-40k. Also open to a 4 day week Tuesday-Friday

Desirable

• Experience working in a small or family-run business
• Familiarity with accounting/payroll software (e.g. Sage, Xero, BrightPay, Surf Accounts, or similar)
• Experience in events, production, or a similarly fast-paced creative industry

Personal Attributes

• Trustworthy and discreet – this role has visibility of company finances and confidential information
• Proactive and dependable – someone who takes ownership of tasks and follows them through
• Calm under pressure with the flexibility to handle a varied workload
• A genuine team player who enjoys being the go-to person in a busy office