Purchasing Administrator

We are recruiting an Administrator to support a Purchasing dept. of a busy firm based in Dundrum, D14.

Min 2 years Administration experience is required, ideally from a sales or purchasing dept.

Hours are 8.30am – 5.30pm. Parking available. This is a 4mth contract to start asap. Possible longer term role for the right candidate.

Job Summary

We are seeking a highly organised and detail-oriented Purchasing Administrator to support the procurement and accounts payable functions across multiple entities within the organisation. The successful candidate will be responsible for creating purchase orders, managing supplier orders, checking supplier statements, and ensuring accurate processing of payment-related documentation. This role requires excellent attention to detail, strong organisational skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Create and process purchase orders accurately and in a timely manner
• Liaise with suppliers regarding orders, pricing, delivery schedules, and general queries
• Check and reconcile supplier statements to ensure invoices and payments are correct
• Generate unique payment reference numbers to support the Accounts Payable team with payment processing
• Assist with the coordination of purchasing activities across multiple entities within the organisation
• Ensure all purchasing documentation is completed and filed correctly
• Monitor outstanding orders and follow up with suppliers where necessary
• Ensure compliance with company purchasing procedures and approval processes

Skills & Experience Required

• Strong attention to detail and high level of accuracy
• Excellent organisational and time management skills
• Ability to work across multiple entities and manage competing priorities
• Good communication and interpersonal skills
• Experience using accounting or ERP systems is advantageous
• Ability to work independently and as part of a team

Personal Attributes

• Reliable and proactive
• Strong problem-solving ability
• Professional and adaptable approach
• Ability to work effectively in a fast-paced environment
• Strong administrative and data entry skills