Office Administrator – D14

Job description

We are recruiting a highly organised and detail orientated Office Administrator for a small office of a Construction company based in the Dublin 14 area.

The successful candidate will be responsible for ensuring the smooth operation of the office by performing a variety of administrative and clerical tasks.

This role requires excellent communication skills, the ability to multitask and a proactive approach to problem solving.

Key Responsibilities:

• Office Management duties – ordering stationery and maintaining office supplies
• Liaising with suppliers, subcontractors and others
• Coordinate and schedule meetings, appointments and travel arrangements
• Handling incoming and outgoing correspondence, including emails, phone calls, and mail
• Maintain and update office records, databases and filing systems
• Assist in the preparation of reports, presentations and other documents
• Liaise with vendors, stakeholders, customers and service providers
• Perform other administrative duties as assigned
• Back up accounts administrative duties to cover holidays for putting up invoices, rct and vat returns, Quickbooks is used

Qualifications:

• Proven experience working in an office administrator, office manager, office assistant role for min 4-5 years
• Proficiency in MS Office (Word, Excel, Powerpoint, Outlook)
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Strong initiative for self led work
• Attention to detail and problem solving skills
• Some general accounts experience would be beneficial
• Experience working in a construction related environment would be beneficial
• Hours could be 9am-5pm Monday to Friday, possibility of 8am-4pm or 8.30am- 4.30pm
• Salary will depend on experience c €45–50k